About Karuna-Shechen: Founded by Matthieu Ricard in 2000, Karuna-Shechen acts and advocates for a more altruistic world with the conviction that altruism is a key to build tomorrow’s world and offers concrete solutions to the challenges of our century. More than ever, Karuna-Shechen is convinced of the need to cultivate kindness and cooperation to build a better world.

 For 24 years, our organization fights the cycle of poverty and reveals the full potential of the most disadvantaged women, men, and children in India, Nepal, and Tibet. The families we assist live in isolated rural areas where they have little or no access to healthcare services, quality education, or economic opportunities. We accompany these individuals in their empowerment and resilience-building, making them active participants in their own development. This is how they progress towards a better future. Every year, more than 450,000 people benefit from our help. A team of 250 employees and about 50 volunteers support the association on a daily basis, most of the employees and volunteers are on the ground in Kathmandu (Nepal) and Bihar/Jharkhand/ Darjeeling (India), and the rest are located in France, Switzerland, the United Kingdom, the United States, Canada and Hong Kong. The HQ is based in Paris. Karuna-Shechen collects more than $4 million in donations worldwide every year. For more information on the association and its activities: https://karuna-shechen.org/en/ 

Core functions / responsibilities:

Under the direct supervision of the Director of International Programs based in Paris, he/she is in charge of proposals writing, submission, reporting and overall donor relations. 

The main categories of tasks of the job are the following: 

Donors relations management 

• Establish and maintain an updated database of all institutional and other donors that are interested in funding the countries of intervention of Karuna-Shechen 
• Have an excellent knowledge of donors policies, interests, priorities, templates and other requirements
• Establish SMART plans and policies  to securing grants from the donors 
• Identify new funding opportunities and diversify revenue sources by engaging institutional funders.
• Lead the creation of impactful grant proposals in line with the organization’s mission and program objectives
• Build strong working relationships with other teams in the country office and headquarters to coordinate and support the development of high-quality proposals using Karuna-Shechen’s internal tools and guidelines
• Review donor contracts, flag any points that might challenge Karuna Shechen’s procedures, and support contract negotiations
• Network with nonprofits, community leaders, and potential partners for collaborative fundraising opportunities.

External Proposals management 

• Upon identification of grants opportunities, brief the International Programs Director about the same and see if there is an interest for KS to apply for such grants 
• Together with the International Programs Director, brief the relevant countries Senior Management Team about the opportunities and discuss on ways to prepare and submit high quality proposals
• Work with all relevant Karuna-Shechen staff across the countries to collect the needed data and information to be able to prepare high quality concept notes, proposals and any other  grants papers
• Upon successful completion of the proposal, submit the same on a timely manner and conduct the needed follow ups with the relevant donors 
• Once the grant is secured, conduct an induction meeting with the relevant stakeholders to facilitate successful implementation of the project
• Provide guidance to program colleagues on donor compliance requirements and address any related questions for grants within the portfolio
• Collaborate with programs, finance, M&E, and other departments to ensure all required documentation (e.g., vouchers, distribution lists) is prepared and accessible for audits
• Assist in training and capacity building efforts related to Karuna-Shechen’s grant management and donor compliance, as needed 
• Collaborate with the finance team to manage budgets, ensuring alignment with organizational needs
• Work closely with programme teams, and finance as well as other stakeholders to compile an accurate proposal budget and assess whether all necessary costs have been included 
• Prepare and submit all programmatic and financial reports to the donors

Internal Proposals management 

• Work closely with the relevant KS staff in countries to make sure regular baseline, midline, endline and other surveys and studies are designed, conducted, analyzed about the areas of intervention of KS 
• Based on the data and information of the above, be the person in charge of writing high quality project proposals for KS India, KS Nepal and any future country of intervention