Under the supervision of Country Director, the Grants & Reporting Manager oversees the management of all grants and establishes / maintains relationships with donors in Syria, developing proposals in collaboration with partners and with relevant staff in HQ and coordinating reporting. She/he provides essential grant management support (including reporting, requirements, timely and quality proposal and internal & external communication) to the mission in order to ensure the quality of relationship with donors and the respect of reporting deadlines. The Grants & Reporting Manager also provides a significant support to the HoPs in the areas of coordination, fundraising, reporting and communication.

The Grants & Reporting Manager manages donor and other external reporting, and coordinates grant writing, revisions and donors reporting. She/he also supports donor communication by ensuring effective channels of internal and external communications relating upon HoPs or CD request. The Grants & Reporting Manager supports development opportunity identification, as required.

The main responsibilities are:

• Plan his/her in accordance with donors’ reporting schedule, in collaboration with the mission and HQ;
• Ensure the consolidation and consistency of the necessary data and information allowing the elaboration of reports, in accordance with the original project proposal or previous reports;
• Ensure compliance of reports with donors’ guidelines (structure, content, lay-out), in coordination with the HoPs, MEAL Manager and Country Director;
• Participate, compile and finalize the writing of narrative reports and their annexes in coordination with the MEAL team, project teams and HoPs;

• Take part in field visits, upon HoPs and CD request and based the needs of the mission;
• Participate in meetings with donors and other stakeholders to represent TGH as needed;
• Review donor contracts, flag any points that might challenge TGH procedures, and support contract negotiations;
• Coordinate the finalisation of donor reports ensuring consistency between narrative, annexes & financial reports and that they meet quality standards;
• Ensure all documentation required to be kept by donors is available by maintaining high standard information management/filing systems;
• Ensure the production of minute of meetings, internal and external communication, SitRep.

Participation in internal and external coordination and representation

• Coordination of ongoing projects narrative reports elaboration
• Ensure TGH’s representation upon HoPs’ request, at coordination and cluster meetings;

• Prepare the agenda and minutes of the internal coordination meetings under the supervision of the Country Director

• In coordination with the programme team, ensure effective representation and participation in external meetings, events, committees. Outside of these meetings, ensure proper management of information flows between TGH and the different stakeholders;
• Ensure a good management of the information flow within the mission;
• Participate to the definition and implementation of a country strategy;
• Support the Program Team in identifying potential partners, both international and national

Supporting fundraising and program development at the mission level

• In coordination with the HoPs and Country Director, ensure active monitoring of funding opportunities at country level;
• For each proposal, ensure that the team in charge of preparing the file has a good understanding of the donor’s directives including partner (I)NGOs when relevant;
• In charge of coordinating the proposal writing process at mission level; for each proposal, make sure that the team in charge of preparation has a good understanding of donor requirements;
• Under the supervision of the HoPs and in close collaboration with the operational team and the HQ (desk and technical advisors), coordinate within the mission the formulation of project proposals and their drafting, including logical framework, budget and annexes.
• Participate in the design and implementation of the TGH Funding/Donor’s strategy;
• Support HoPs, program teams and MEAL in field assessments reports
• Work closely with budget holders, program teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included;
• Support the MEAL team to produce capitalization reports and any tool/document that will help the mission report on its achievements, learning, etc.

Supporting communication

• Answer to HQ requests regarding communication by contributing to newsletters, website update, and to the annual activity report in collaboration with the communication department;
• Support the communication department in the regular transmission of photos and social network publications on TGH social networks, in coordination with the HoPs and Desk;
• Participate in the information format creation and management for internal and external communication – memos, emails, letter, brainstorming, presentations, minutes, reports, etc. in close collaboration with the communication department;
• In collaboration with the communication department, take part in meetings and communication events at national level;
• Support the mission in meeting donors’ communication requirements throughout project implementation.

Capacity-building

• Ensure capacity-building of other team members on reporting, donors’ expectations and proposal writing

This list of responsibilities could be modified according to the needs in the field.