Lieu
PARISFonctions
RH et FinancesDate de validité
07/04/2025HR Administration Officer – Human Resources Unit – WOAH HQ Paris, France
| Context |
| The World Organisation for Animal Health (WOAH – founded as OIE) is a leading intergovernmental organisation representing 183 Members worldwide. Through its activities, WOAH makes a decisive contribution to improving animal health, protecting animal welfare and strengthening Veterinary Services. The Organisation provides transparent information on the world’s animal health situation, and promotes international standards, particularly in terms of the safety of trade in live animals and animal products. More information can be found on WOAH’s website. Joining WOAH means taking part in the development of one of the leading international organisations, recognised and associated with other multilateral institutions, in the field of worldwide health. It means helping to build a global approach to health, combining animal and human health in a “One Health” approach. It means joining teams motivated by the impact of their actions, the sense of their collective commitment and their recognised professionalism in their respective fields of expertise. WOAH’s headquarters are based in Paris. The Organisation is present on every continent through 13 Regional or Sub-regional Representations. WOAH has 250 staff members, two-thirds of whom are based at headquarters. This position is located in Paris. |
| Job Description |
| Positioning and reporting The HR administration officer reports to the Head of the Human Resources Unit. He/she acts as a single source of contact for Depts/Units/Regions, in order to ensure the continuity and the HR activity and the consistency of the HR processes. |
| Job purpose The HR administration officer carries out all administrative missions related to personnel daily and participates in the monitoring and management of payroll. She/he is the point of contact for staff regarding all personnel administration procedures and the Organization’s regulatory obligations related to human resources management. She/he actively participates in maintaining and securing both HR physical and digital Data and Records, in the perspective of the implementation of an HR Information system She/he occasionally participates in transversal HR projects of the Human Resources Unit. |
| Missions and activities Ensure administrative management of all personnel and safe keeping & administration of all HR data & records Ensure efficiency of the payroll process Ensure a relevant and regular Staff information Provide support in the development of HR initiatives In addition, the Head of the Human Resources Unit may, when necessary, assign to the incumbent any other duties |
Expériences / Formation
Qualifications and Experience
Required qualifications and experience
– Advanced graduate degree (Bachelor or Master’ degree or equivalent) in human resources, general administration, public administration or a closely related field
– At least 5 years’ experience in human resource management service environment with responsibilities in the field of personnel administration and payroll of which preferably (two) 2 years acquired at international level.
Expected skills
Required technical skills
– Knowledge of HR administration, rules and procedures of an international organisation would be a definite advantage.
– Proven experience in Payroll management and implementation/use of an HRIS;
– Proven experience in HR project Management (related to onboarding, Data management, HR communication)
– Excellent computer skills in a Microsoft Windows environment; and knowledge of databases (Access, SQL, etc.), possibly associated query language; Mastery of payroll software and HRIS;
– Knowledge of Sage is a plus Fluency in one of the two WOAH official languages (English and French) and good working level of the other.
– Very good drafting skills in both languages is required.
Required interpersonal skills
– Excellent interpersonal skills and proven ability to communicate, advocate, and exchange with colleagues, staff and stakeholders within and outside the Organization
– Ability to handle sensitive situations with tact and discretion, escalating to management when necessary
– High degree of organizational and cultural awareness, sensibility and the highest level of discretion, tact and confidentiality
– Demonstrated ability to work collaboratively with stakeholders at all levels.
– Proven ability to work in a team and to establish/maintain positive and effective working relationships in a multi-cultural environment.
– Adaptable and flexible
Salaire
– Type of contract: Fixed-term contract
– Duration: 2 years renewable
– Location: WOAH Headquarters 12 rue de Prony 75017 Paris, France
– Salary: commensurate with qualifications and experience), exempt of French income tax + annual performance bonus + plus allowances based on eligibility.
– The post is a full-time position based at the WOAH Headquarters in Paris and requires long hours in a seated position at a computer. It can entail missions abroad.
– Telework is currently authorized for up to 3 days per week.
General Information
WOAH places high value on a multicultural and positive work environment.
WOAH is an equal opportunity employer and welcomes all qualified candidates, irrespective of their ethnic origin, gender, opinions or beliefs.
This is a full-time position as an international civil servant based at the WOAH Headquarters in Paris (France).
If you are interested in the position, please complete your application online at the latest by Monday 7 April 2025 at the latest.