The MENTOR Initiative is one of the world’s leading non-profit organisation dedicated to the control of malaria and other vector borne diseases in emergency settings, operating across countries in west, central, and eastern Africa, the Middle East and South America. The organisation directly delivers large scale disease control interventions to the most vulnerable communities caught up in emergencies, and in parallel, also works to build the technical and operational capacity of local and international partners on the ground, to incorporate medium- and long-term disease control systems into their operations and country strategy

The MENTOR Initiative is looking for a highly motivated, dynamic and skilled person, based in the UK or Europe, to join the team as Programme Officer

Overall Job Purpose:

 The PO services are required to assist The MENTOR Initiative in the overall implementation of disease control activities in country programs where MENTOR operates. The PO will be entrusted with the critical task of supporting the organisation to achieve its objectives in programme delivery in line with The MENTOR Initiative processes.

Tasks and responsibilities:

Programme Management

• Support the Programme Manager in day-to-day management of programs, ensuring workplan implementation and doing regular checks to guarantee activities are being implemented as contracted.
• Support on development of Programme Management tools such as workplans, monitoring and evaluation frameworks, SOP, and guidelines to ensure standardization of implementation strategies.
• Follow up with team elements on specific data needs to secure accurate reporting and planning.
• With the support of financial team, support the revision of programme implementation against financial execution to ensure expenditure is aligned with programme implementation.
• Participate in regular programme management calls.
• Support field work with regular field visits to programmes ran by MENTOR in the region. Temporary replacement of specific positions in the field when needed.

Technical

• Act as a Technical Editor for programme reporting documents. Receive reports first for HQ from the field to conduct sanity checks for missing information, improve the use of English, overall flow and accuracy of reporting to ensure the highest quality standard.
• Contribute to the design, implementation and monitoring of programmes’ Monitoring and Evaluation systems, scoping for alternatives to improve reporting and address some of the learnings from the field implementation.
• Support drafting of technical reports, papers, guidelines to support MENTOR external communications and field operations as needed.
• Lead translation of field tools when need to be adapted from other languages and contexts.
• Support the development of IEC materials tailored for programme needs, supporting the conceptualisations, draft of messages, revising edition and illustration works and providing feedback to sign off final tools.
• Compile, revise, analyse and present key programmatic data on a regular basis, providing brief but informative insights on implementation progress and gaps.
• Analyse and present programmatic or country data needed to prepare new project proposals or key communication pieces to be shared with donors/partners.
• Support the development of easy visualization of programme implementation data in close coordination with Monitoring and Evaluation staff in countries where MENTOR operates.
• Support field work in countries where MENTOR operates being rapidly deployed to perform needed tasks such as data collection, supervision, setting up new processes and procedures, training, attending workshops etc as per needs identified by the Programme Manager

Communication

• Provide clear and regular communication and collaboration with the MENTOR HQ Team
• Submit a summary report of activities carried out on a monthly basis. This report shall include identification of areas of weakness and strengths and recommendation for improvement in implementation and performance of the related tasks.
• Ensure the respect and full adherence to the MENTOR Code of Conduct including Safeguarding, Anti-Corruption and anti-bribery policies.
• Draft quarterly bulletins of country programme updates ensuring data is easily understandable.
• Support the drafting of external communication pieces that can be shared in MENTOR website and social media platforms

Any other duties as may be assigned by the Programme Manager and agreed with the HQ.

As the MENTOR-Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programmes goals and aims. Includes the possibility of transfer to another similar post across MENTOR Initiative country programmes within the period of this contract agreement.