Organization

3iS is a non-for-profit organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations, and we support local authorities and institutions to enhance their capacities and become autonomous in their internal data and information management activities.

Scope of Work

The Project Manager (PM) is the senior management position in the country of assignment, with supervisory and managerial responsibility for all project personnel, programs and policies. In this moment, the PM is also the legal representative of the organization in the country of assignment. The PM is responsible for representing the organization in front of local authorities, local and international partners and to develop the portfolio of the organization in the country of assignment. Working closely with the headquarters (HQ) team, the PM ensures that the country program operations meet the highest standard and are aligned with regional and global strategies. In Nigeria, 3iS will implement a Disaster Preparedness project focused on capacity strengthening.

Description of Duties

Line Management

• The PM shall work under the direction of the Operations Director at HQ.
• The PM will manage the project team and support team (finance, human resources (HR), admin, security and procurement) in-country.

Team Management

• Structure the project team in an efficient manner, ensure the HR structure is updated and responds to programmatic and strategic needs. Also, participate in recruitment processes.
• Ensure that personnel apply policies and pursue the highest standards in their daily work.
• Create and develop an organizational culture of accountability, responsibility and quality of services.
• Create a positive, engaged and constructive working environment.
• Ensure that HR policies are understood and applied, as well as the regular performance evaluation of personnel.

Programmatic Management, Reporting, Monitoring and Evaluation

• Line manage the project team and project support functions, if applicable.
• Ensure that programs are implemented following 3iS and international standards.
• Ensure that internal MEAL guidelines are applied.
• Ensure that programs’ reporting to donors and internal reporting is aligned with donors’ and 3iS’ rules and deadlines.
• Ensure that relations with donors and key stakeholders are positively maintained.
• Ensure the project coordination in-country with all relevant coordination platforms.
• Raise to HQ any challenge which could be detrimental to the program or to 3iS presence in the country of assignment.

Representation

• Represent 3iS with national and international stakeholders in the country of assignment and, when requested, abroad (for specific program development opportunities as well as for representation with donors’ HQ).
• Legally represent the organization in-country with local authorities and perform all necessary activities to ensure the respect of the local legislation including liaising with local authorities for registration procedures.

Finance and Compliance Management

• Line manage the finance focal point to ensure sound financial management of the project, as well as of the country office.
• Ensure that the program and finance teams closely coordinate programmatic forecasts and expenditures.
• Coordinate the finance focal point to ensure adequate financial management of the country office in terms of cash flow.
• Ensure that adequate segregation of duties is in place, as well as the application of 3iS policies in terms of financial, HR, administrative and logistics management.
• Ensure that the finance, HR, administrative and logistics teams are aware of donors and 3iS rules and regulations.

Security & Logistics

• Manage the country Security and Logistics focal point and be the overall responsible of security and asset management in the country of assignment.
• Ensure that security plans are in place and that a safety and security culture is created within the country office.
• In collaboration with the security focal point, regularly report to HQ context developments which could impact 3iS presence and security of its teams on the ground.
• Ensure timely reporting of security incidents based on 3iS rules and regulations.

Strategy and Programmatic Development

• Develop the project and country strategy for the organization (program development and stakeholders’ engagement strategy), in coordination with HQ and through consultation with key local and international stakeholders.
• Work to identify and evaluate new programmatic and partnership opportunities, work to develop new proposals, and respond to request-for-proposals in close coordination with HQ.

Accountability to Beneficiaries

3iS’ personnel is expected to respect principles of accountability to beneficiaries of 3iS programs, in line with international standards while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.

Guiding Principles

Personnel is expected to respect the local culture and 3iS’ policies, procedures, and values at all times. 3iS has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct. 3iS is an Equal Opportunity Employer regardless of background. 3iS may carry out reference checks with other organizations on matters related to sexual harassment, exploitation and abuse.